Major changes in Russian registration requirements: Actions Required
As of February 15th new rules for migration registration and de-registration come into force according to Federal law # 385 signed by Russian President Dmitriy Medvedev.
The new law states that foreign employees can now be registered only at the place of actual stay or living, i.e. at the property they live. Previously, the law allowed registration at both the address of the living and that of the employer, and the latter was the most convenient and frequently used by the employers.
Indeed, this small but significant changer causes quite a few problems for companies employing foreign staff. According to Russian immigration legislation, a foreign national arriving into Russia must register with the immigration officials within 3 business days including the day of arrival. Failure to do so imposes significant penalties.
Before: Previously, the standard procedure for most of the companies was the following: upon arrival a foreign employee was registered at the legal address of the company. This could be easily done by a third party proving they had a notarized power of attorney.
Now: a foreign employee can be registered only at the place of living, .i.e. a rented/owned property, hotel, etc. Registration can be done only in the presence of the property owner in the immigration authority or a third party at the post office with a notarized power of attorney from the landlord/owner.
Practical to-do recommendations
Below are some practical recommendations for companies of how to get prepared for the new registration requirements so that the process goes smoothly and without penalties:
· Ensure you/provider have notarized powers of attorney from owners of the properties where your foreign employees live
· Use only property addresses for the immigration registration – company address should not be mentioned with the registration
· For Highly-Qualified (HQ) Work Permit holders the rules of immigration registration are not applicable providing the term of stay does not exceed 90 days.
As of February 15th foreign nationals are not required to do the de-registration at all. From there on, Russian Customs will be informing the Migration offices of the departure of the foreign citizen which will substitute the de-registration requirement.
Contact us for any additional information or questions at I.Yakimenko@intermarkrelocation.ru